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Volunteer

Thank you so much for your interest in participating as a volunteer for the 44th Annual Mount Dora Arts Festival. We are so pleased to have you volunteer. To say that our volunteers are the backbone of our festival is an understatement at best. Without you, this festival could not happen!

Please know this is a rain or shine festival. In the event it does rain the show will go on and your participation will still be needed. If for some reason you cannot make the festival, please contact MDCA or your team leader so that we can ensure your position is covered.

If interested in volunteering or have questions, please contact
Chelsey Velilla at 352-383-0880, chelsey@mountdoracenterforthearts.org

Dates: Friday, February 1st (set-up),
Festival (Saturday & Sunday, February 2nd & 3rd),
Break-down (Sunday, February 3rd). 

List of Arts Festival Jobs:

1. Artist Packet Stuffing

2. Artist Check-In

3. Parking

4. Hospitality

5. Breakdown for Hospitality and Information Booths

6. Gallery Greeter and Volunteer Check-In

7. Block Captains – Set up

8. Block Captains – Break Down

9. Booth Sitters

10. Donation Booths

11. Information Booth Set-up

12. Information Booth

13. Judges Assistants

14. Garbage Collectors 

If interested in volunteering or have questions, please contact
Chelsey Velilla at 352-383-0880, chelsey@mountdoracenterforthearts.org


1. Artist Packet Stuffing

Job Description: Collating various information items and placing them in a large envelope.
Personal Tools Needed: Attention to detail and patience.
Volunteers Needed: 4

Days and Shifts
:
One day – 3rd week of January and One day – 4th week of January
(Dates to be determined)

 

2. Artist Check-In

Job Description: Greeting artists, confirming their identification, giving artist packet to artist, and giving instructions on parking and unloading.
Personal Tools Needed: cheerful, welcoming, and caring attitude and lots of patience for artists traveling to new places and trying to get acclimated. Also, the ability to read a map and give directions is plus.
Volunteers Needed: 4 per shift

Days and Shifts:
Friday 1:30 pm to 5:30 pm (Shift one – United Methodist Church)
Friday 5:30 pm to 7:30 pm (Shift two – MDCA Gallery)

 

3. Parking

Job Description: Monitoring the parking lot you are assigned to by verifying dashboard parking passes.
Personal Tools Needed: Cheerful, welcoming and caring attitude. Bring a lawn chair and a book!
Volunteers Needed: 6 per shift/ per day

Days and Shifts:
Saturday 6:30 am to 9 am and Sunday 6:30 am to 9 am

 

4. Hospitality

Job Description: Setting up and maintaining the hospitality suite for artists, sponsors and volunteers at the Donnelly Park Building. Greeting artists, confirming identification, making coffee, replenishing snacks, and keeping area neat and welcoming.
Personal Tools Needed: Cheerful welcoming and caring attitude, and the physical ability to carry and haul food items from MDCA to Donnelly Building.

Volunteers Needed, Days and Shifts:

Friday at 2 pm – for receiving delivery (3 people needed)

Saturday or Sunday
5:30 am to 9 am - 3 people each shift
9 am to 12 pm - 3 people each shift
12:30 am to 3:30 pm - 3 people each shift

5. Breakdown for Hospitality and Information Booths

Job Description: Breaking down booths and packing up leftover supplies from each location for transport back to the Art Center.
Personal Tools Needed: Physical ability for Heavy Lifting and Hauling
Volunteers Needed: 3

Days and Shifts: Sunday at 3 pm

 

6. Gallery Greeter and Volunteer Check-In

Job Description: Greeting visitors to the gallery, assisting volunteers with check-in, keeping the gallery tidy and presentable, and answering the phone; providing information on parking, shuttle and directions.
Personal Tools Needed: Cheerful, professional attitude and the ability to answer the phone.
Volunteers Needed: 1 – 2 each shift

Days and Shifts:
Saturday  9 am to 1 pm and 1 pm to 5 pm
Sunday    9 am to 1 pm and 1 pm to 5 pm

 

7. Block Captains – Set up

Job Description: Helping to direct the flow of artist traffic, assisting artists in locating their designated setup space, and overseeing the artists’ unloading to assure setup flows smoothly.
Personal Tools Needed: Ability to read a map, direct traffic flow, and a courteous, but firm, attitude. Must be willing to meet with the police the 2nd week of January, 5pm, day to be determined.
Volunteers Needed: 12 - 14

Days and Shifts: Friday, February 1st - 4 pm until finish

 

8. Block Captains – Break Down

Job Description: Overseeing the artists loading process to assure departure flows smoothly.
Personal Tools Needed: Ability to direct traffic flow, and a courteous, but firm, attitude.

Days and Shifts:
Sunday, February 3rd - 5 pm until the streets are clear

 

9. Booth Sitters

Job Description: Walking assigned area of the Arts Festival in an effort to provide artists with the opportunity to use the restroom or get food while you watch their booth, and collecting the artist’s surveys. This position is great for couples and friends.

Personal Tools Needed: A positive, helpful attitude that inspires confidence in dealing with artists and the public; the ability to get around the festival during your shift.

Volunteers Needed: 10 for each shift

Days and Shifts: Saturday or Sunday

9 am to 1 pm
11 am to 3 pm
1 pm to 5 pm

 

10. Donation Booths

Job Description: Manning the donation booths at the entrances to the festival, handing out Arts Festival pro-grams, and soliciting donations for the MDCA.

Personal Tools Needed: Outgoing, friendly, and some-times animated personality that is not afraid to ask people for money. You must be able to stand during your entire shift. Bring sunscreen, hat, and a bottle of water.

Volunteers Needed: 10 each shift

Days and Shifts: Saturday or Sunday

10 am to 12 am
12 am to 2 pm
2 pm to 4 pm

 

11. Information Booth Set-up

Job Description: Helping carry tables, merchandise, boxes etc. and help set-up the area

Personal Tools Needed: Must be able to lift 15+ lbs 

Volunteers Needed:

Days and Shift: Saturday, 6:30 am to 9 am 

 

12. Information Booth

Job Description: Selling posters and t-shirts for the Arts Festival; providing helpful information to Festival patrons; must train your replacement on booth procedure.

Personal Tools Needed: Ability to handle cash and credit cards; helpful, cheerful attitude in dealing with the public; ability to work well as a team with other volunteers

Volunteers Needed: 4 each shift

Days and Shifts: Saturday or Sunday

9 am to 12 pm
11:30 am to 2:30 pm
2 pm to 5 pm

 

13. Judges Assistants

Job Description: Assisting judges with note taking and record keeping for their work for artist awards; using an Android tablet for photographing selected works of art;

Personal Tools Needed: Ability to be on your feet all day; must be neat and well organized; ability to operate an Android tablet

Volunteers Needed: 3 adults (or teenagers 16+)

Days and Shifts:
Saturday 9 am to 5 pm (lunch is provided)

14. Garbage Collectors

Job Description: Help keep our festival clean!
This volunteer role will help remove garbage bags from event waste boxes and then add a new, clean bag. Volunteers will have a given radius of two blocks to keep clean. 

Personal Tools Needed: No skills required! Must have the ability to be on your feet and lift 10-20 lbs at a time. 


Volunteers Needed: 8-10 adults (or teenagers 15+)


Instructions for ALL Volunteers:

Volunteer Parking

Unfortunately, parking is a challenge for all of us.
It’s best to leave yourself plenty of time and patience to find a spot and to deal with all of people looking for spots, too. Or possibly commute with a friend.
Take advantage of the shuttles that run to and from:

(1) Triangle Shopping Center on Old 441,
(2) Mount Dora High School at 700 North Highland Street, and
(3) Mount Dora Christian Academy at 301 W. 13th Ave.

Volunteer Headquarters and Volunteer Check-In

Volunteer Headquarters is located in the MDCA gallery, 138 E. 5th Avenue.
Please check in 15 minutes before your assigned work time. Remember to take parking and/or shuttling time into consideration. When you are here in town for your shift, please come to the Gallery of the Mount Dora Center for the Arts and sign in. We will give you a badge with your name that identifies you as a volunteer. From there proceed to your designated area. If you are unable to make your shift, please call MDCA 352-383-0880

Volunteer Hospitality

Our hospitality center is located at the Donnelly Building, 530 N Donnelly St. It is for artists AND volunteers. Please feel free to use this to rehydrate or rest as needed. If you need to use the restroom, there are two bathrooms located at MDCA, one upstairs and one in the gallery. And of course there are the public restrooms at the Donnelly Building and the never –ending joy of port-a-potties!

Click here for our Student Volunteer Application

If interested in volunteering or have questions, please contact
Chelsey Velilla at 352-383-0880, chelsey@mountdoracenterforthearts.org